Bina Tani Sejahtera

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HRGA Admin
Jakarta
  • Field
    Program
  • Job Posted On
  • Employee Type
    Full-time
  • Experience Year
    1-2 Years
The Purpose of Job

The HRGA Admin position aims to ensure the smooth operation of the organization by managing General Affairs and Human Resources functions. This role supports office effectiveness, maintains the availability of logistics and facilities, and ensures employee administration is managed neatly, accurately, and in compliance with policies.

Role & Responsibility
  • Ensure all GA operational processes run smoothly, support office activities, and synergize with all YBTS functions.
  • Arrange event logistics (flights, hotels, meeting rooms, transportation, catering, and equipment).
  • Prepare logistics requirements at least one month before the event.
  • Compile and submit timely reports on activity costs and logistics.
  • Record, maintain, and control office assets (laptops, printers, vehicles, etc.).
  • Prepare periodic asset inventory reports.
  • Ensure office equipment (printers, scanners, internet, telephones, etc.) operate properly.
  • Coordinate with internal/external parties to resolve technical issues.
  • Manage relationships with vendors and service providers (cleaning, security, office supplies, transportation, etc.).
  • Ensure vendor services comply with contracts and organizational needs.
  • Select cost-effective shipping vendors.
  • Organize and ensure timely delivery of goods to TFOs and partners.
  • Assist in updating SOPs related to logistics, facilities, and general administration.
  • Propose improvements to procedures as needed.
  • Coordinate with the General Admin, Procurement, and ICT Teams at Ewindo to improve systems and align policies.
  • Support the HRBP Coordinator in managing employee data and archiving personnel documents.
  • Draft, review, and archive contracts for employees, consultants, and vendors in line with regulations.
  • Maintain the employee database (personal data, contract status, leave, attendance, training, etc.).
  • Support the orientation process for new hires (contracts, documents, work equipment).
  • Assist in completing offboarding administration (asset returns, access closure, etc.).
  • Manage attendance, leave, and employee permits.
  • Ensure attendance records are updated and reported to the HRBP Coordinator.
  • Assist in recruitment processes (job postings, candidate administration, interview scheduling).
  • Handle candidate correspondence and manage CVs and application documents.
  • Conduct reference or background checks when required.
  • Support internal communication between employees and management.
  • Assist in implementing internal HR activities (gatherings, training, policy socialization).
  • Carry out other tasks assigned by direct supervisors professionally.
  • Prepare weekly/monthly reports on HR & GA activities.
  • Support the development of a work culture aligned with YBTS values.
Skills & Requirements
  • Minimum education: Diploma (D3) / Bachelor’s degree (S1) in Management, Administration, HR, or related fields.
  • Minimum 1 year of work experience in HR/GA (preferred).
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) & administrative systems.
  • Skilled in using Greatday and Sunfish applications (mandatory).
  • Detail-oriented, well-organized, able to multitask effectively.
  • Strong communication skills and ability to work collaboratively in a team.
Apply

For interested candidates, please fill form: https://bit.ly/LamaranYBTS. Only candidates who meet the requirements will be processed and contacted. 

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